Production and Events Coordinator
Are you ready to make a difference and be a part of global community of leaders? The International Women’s Forum (IWF) offers a unique opportunity to contribute to promoting women’s leadership.
Position Description:
IWF seeks a Production and Events Coordinator. This position assists in the planning, development, and delivery of IWF conferences and programs. The position reports to the Chief Operating Officer and supports the Director of Programs and Director of Meeting Planning & Logistics.
Key Duties & Responsibilities:
- Support VIP and speaker handling
- Coordinate speaker travel and accommodations
- Assist in event registration site development, tracking, reporting and analysis
- Format and analyze event survey results
- Support conference program elements such as break-out sessions and behind the scenes
- Manage seating for Galas and special events
- Assist in governance meeting planning and logistics
- Proof event information and schedules in materials and digital platforms
- Coordinate IWF merchandise inventory and sales
- Engage with volunteer leaders worldwide on conference development and event management
- Support special projects
- Maintain strong customer service ethic
Qualifications & Expectations:
- Customer service experience
- Event planning experience
- Ability to manage and prioritize multiple tasks
- Excellent writing skills
- Attention to detail
- Team player
- Domestic and foreign travel required three to four times per year
- Ability to work in a fast paced environment with multiple tasks occurring simultaneously
- Ordering, packing and shipping materials to/from conferences.
- Foreign language skills a plus
- CRM, Nationbuilder and Social Tables experience a plus
- Must be able to walk or stand for long periods of time
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Stand, sit, or walk for an extended period of time or for an entire work shift.
Required education: Bachelor's and minimum of 3 years of experience
Equal Employment Opportunity